Executive Summary

Multidisciplinary Team (MDT) meetings are critical for complex patient care, particularly in oncology, cardiology, and other specialties. However, these meetings are often hampered by imaging access challenges—missing studies, incompatible systems, and time-consuming preparation. Aurabox transforms MDT efficiency by providing instant, unified access to all patient imaging regardless of source.

MDT Imaging Challenges

Pre-Meeting Preparation

Collecting imaging from multiple sources (3-5 hours per meeting)
Dealing with incompatible PACS systems
Managing physical media (CDs/DVDs)
Verifying imaging completeness
Coordinating with external facilities

During Meetings

Technical difficulties displaying imaging
Missing or incomplete studies discovered mid-discussion
Inability to compare current and prior imaging
Limited annotation and measurement tools
Poor image quality from scanned films

Post-Meeting Follow-up

Documenting imaging findings
Sharing decisions with referring physicians
Providing imaging access to patients
Tracking implementation of recommendations

The Aurabox MDT Solution

Automated Imaging Aggregation

Automatic collection from all connected sources
Prior imaging retrieval and organisation
Intelligent study grouping by body part and modality
Quality verification before meetings
Missing study alerts

Meeting Preparation Tools

MDT worklist management
Case prioritisation features
Pre-meeting review capabilities
Automated report compilation
Team member notifications

Enhanced Presentation Features

Multi-monitor display support
Side-by-side comparison views
Advanced annotation tools
Real-time measurement capabilities
Screen recording for documentation

Collaboration Capabilities

Remote participant access
Simultaneous multi-user viewing
Shared cursor and annotations
Integrated voice/video conferencing
Mobile device support for remote experts

Implementation Benefits

Time Savings

75% reduction in preparation time
50% faster case discussions
Elimination of technical delays
Automated follow-up documentation

Quality Improvements

100% imaging availability
Better informed decisions
Standardised presentation format
Complete audit trails

Cost Reductions

Decreased administrative overhead
Reduced repeat imaging
Fewer delayed treatments
Improved resource utilisation

Case Study: Cancer Centre Implementation

A comprehensive cancer centre implemented Aurabox for weekly tumour boards:

Before Aurabox:

5 hours preparation per meeting
15% of cases delayed due to missing imaging
Limited remote participation
Manual documentation process

After Aurabox:

1 hour preparation per meeting
Zero delays from missing imaging
Full remote participation capability
Automated meeting documentation

Results:

80% reduction in preparation time
25% increase in cases reviewed
95% clinician satisfaction
Improved treatment planning consistency

Best Practices for MDT Success

1. Standardise Workflows

Define clear preparation protocols
Establish imaging requirements by tumour type
Create presentation templates
Document decision criteria

2. Leverage Technology

Use automated aggregation features
Enable remote participation
Record meetings for quality review
Track outcome metrics

3. Continuous Improvement

Regular efficiency assessments
Clinician feedback collection
Workflow optimization
Technology training updates

Conclusion

Aurabox transforms MDT meetings from imaging-constrained discussions to efficient, collaborative sessions focused on optimal patient care. By eliminating technical barriers and providing comprehensive imaging access, clinical teams can dedicate their time to what matters most—making the best decisions for their patients.

Aurabox for MDTs